Cashless Festival System for Gadget Entertainment

Cashless Festival Solution

Gadget Entertainment, one of Switzerland’s leading festival organizers, partnered with our team to design and implement a fully integrated cashless payment and access control system. The goal was to create a seamless experience for both visitors and operators across multiple large-scale events, ensuring reliability, transparency, and ease of use.

Innovative

Problem

Before this initiative, Gadget relied on an outdated software system and legacy hardware that no longer met modern operational demands. The company faced challenges typical of large event operations: fragmented payment methods, slow settlement processes, limited visibility over vendor transactions, and inconsistent access control. Managing multiple festivals under a unified structure while maintaining flexibility for each edition proved increasingly complex. The system also needed to support offline reliability, precise reporting, and compliance with Swiss financial and data protection standards.

Solution

We developed a modular cashless and access management platform built to modern standards, ensuring compatibility with current and future technologies. It connects all key components – from ticketing and RFID wristband fulfillment to top-ups, refunds, vendor payments, and real-time access control. The system supports shared databases with event-specific overrides, unified user roles, and advanced audit tools.

For operators, intuitive Android-based apps simplify on-site workflows, while the back-office portal offers full visibility and control. The result is a future-proof, scalable ecosystem with virtually limitless potential for innovation – enhancing visitor satisfaction, speeding up financial settlements, and reducing operational overhead while setting a new benchmark for cashless experiences at Swiss festivals.

Key Capabilities

Fulfillment module

Cashless, NFC-based payment system

Admin dashboard and permission management

Customer support interface

Offline operation and synchronization

Real-time reporting and analytics

Automatic balance refund and reuse

186 000

Successful transactions

The system handled all traffic in real time and without errors, even under peak load.

17 000+

Satisfied festival-goers

Fast entry, one-touch payments, and a seamless experience throughout the entire event.

200+

Devices in simultaneous operation

The system synchronized all terminals reliably and without delay, even during the highest traffic periods.

99.9%

UPTIME

The backend of the service is practically always available and scalable.

Contact

Together with our colleagues, we are ready to find the best solution for your IT needs together. Look for us with confidence, together we will surely make any of your unique ideas a success!

info@ashszoftverhaz.hu

1117 Budapest Budafoki út 97.

Cashless Festival Solution – Case Study

Digital transformation has brought significant progress in the operation, efficiency and competitiveness of companies. However, online presence and the use of cloud-based technologies increase cyber threats that affect all organizations, regardless of size or industry. In order for businesses to successfully navigate this rapidly changing digital world, it is essential to have the right cybersecurity measures in place.


1. Growing cyber attacks and threats

In recent years, cyber attacks have become increasingly sophisticated. Ransomware, phishing attacks, and Denial of Service (DDoS) attacks have become more common, causing serious damage. Attacks of this nature not only mean financial loss, but can also seriously damage the reputation of companies.

Companies need to be aware that it is not just large companies that are being targeted. Small and medium-sized enterprises (SMEs) are also increasingly becoming the target of attackers, as they often have less stringent cyber security measures. As a result, they can be an easier target for attackers.

2. Vulnerability management and prevention

Some of the most common vulnerabilities include outdated software, weak passwords, and inadequate privacy practices. These are areas where relatively simple, yet effective solutions can greatly reduce the risk of attacks.

  • Software updates: Vulnerabilities in outdated systems can be easily exploited by cybercriminals, so it is vital to regularly update software and systems.
  • Strong passwords and multi-factor authentication (MFA): The use of strong passwords and the use of multi-factor authentication significantly increase the level of data protection.
  • Data backups: Regular data backups ensure that critical data can be restored in the event of a ransomware attack or other data breach.

3. Cyber security education and awareness

The successful implementation of cyber security is not only a technological issue, but also a human factor. Employee training and awareness is key, as many attacks stem from user error. Phishing emails, suspicious links and improper password management are all mistakes that a well-trained employee can avoid.

ASH helps companies develop educational programs that help employees recognize and respond to cyber threats.

4. Cybersecurity trends to watch out for

In the coming years, there are several new cyber security trends that all companies should keep an eye on:

  • Application of artificial intelligence and machine learning: These technologies enable faster detection of attacks and immediate analysis of attack patterns.
  • Zero Trust modell: This approach builds on continuous control of data and access, so that only truly authenticated and verified users can access resources.
  • Cloud security: The wide spread of cloud-based services makes it necessary to increase cloud security so that the protection of companies' data is maintained even with new working methods.

5. How can ASH help?

ASH is a dedicated IT service provider that offers customized cyber security solutions for all companies. Cyber security is not a one-time project, but an area to be developed continuously, which provides long-term protection for companies.

Our services include risk analysis, vulnerability testing, security system design and installation, and ongoing support so you can be sure your systems are protected at the highest level.